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UAN acts as an umbrella for the multiple Employee Provident Fund Numbers or Member Ids allotted to an individual by different employers. The idea is to link multiple Employee Provident Fund Number of a person to single Universal Account Number. In this article, we shall focus on what is UAN number,  how to check if UAN number is allotted to you,Registration of UAN, how to activate UAN registration, how to login using UAN, how to download EPFO Passbook, What is UAN Card? 

Universal account number or UAN

The UAN is a 12-digit number allotted to each Employee Provident Fund member by the Employee Provident Fund  Organization(EPFO) which gives him control of his EPF account and minimizes the role of employer. It has information about your employer and your KYC details.

E-passbook is an online version of the PF status book, where employee’s PF status and transactions are recorded and can be tracked. All the transactions made in the EPF account are displayed in the e-passbook. To see this Passbook you need to register at UAN website.

UAN number is typically alloted by the employer when you start working and your employer offers EPF. But you can also generate it yourself using Aadhaar.

Once you receive the Universal account number or UAN from your employer, you to activate it by going to the official website UAN website. It is explained here.

After logging in one can do following. Our article New UAN Unified Portal for Employees walks through the new UAN Unified Portal for Employees in detail with images.

  • Do online full or partial withdrawal
  • Add KYC details like Aadhaar, PAN and Bank account
  • Do Online Transfer of your old PF account or merge UAN accounts
  • View Transfer Claim Status/System Generated Transfer Claim Status,
  • Edit Mobile Number/Edit Email ID/Update KYC Information/Change Password/Edit Personal Details,
  • Download UAN Card,
  • View FAQ, Helpdesk email id, Helpdesk number, EPFO Website.

Now Member passbook is available at >> Our Services >> For Employees >> Member Passbook. Our article How to View EPF Passbook discusses it in detail.

New Unified Portal of EPFO was launched on 28 Dec 2016. It had stopped on 17 Dec 2016.  

How does UAN help an employee?

Till Oct 2014 every employee had a  Provident Fund (PF) account number which was associated with the employer. Change of job meant another Provident Fund number. It involved transferring from one account number to another. Multiple account numbers have been a major area of concern as a majority of grievances of employees are related to transfer of funds from one account number to another. To address this problem EPFO has launched a Universal Account Number (UAN) driven Member Portal to provide a number of facilities to its members through a single window. Member has to activate his registration to avail various facilities such as UAN card download, member passbook download, updating KYC information, listing all his member ids to UAN, file, and view transfer claim. It is a major improvement by EPFO.

  • No need for fund transfer: Earlier, transferring  EPF account from one employer account to another was a tedious process. But the UAN will do away with the need to transfer your funds at all. All you have to do is furnish your UAN and KYC details to new employer. Once the new employer verifies these details, the money from the older account will get transferred to the new account. But for old accounts (opened before the allotment of UAN), you still need to apply for funds transfer either in digital or physical form.
  • No employee involvement in withdrawals: At present any request for EPF withdrawal has to be signed by your previous employer and then sent to the EPFO.  There would be no need for transfer requests as money lying at your previous account would automatically get transferred to your new account once your present employer verifies your KYC details.
  • Receiving monthly SMS alerts: Every month when you and your employer contribute to your EPF account, you will receive an SMS alert from the EPFO. This will be similar to the SMS alerts you receive every time your bank account is credited or debited. You can even check your total balance by downloading the EPF passbook. However, this facility is not available to employees of exempted establishments at present.
  • Better utility of employee pension scheme: Due to the tedious process of transfer of fund from one account to another, members preferred to withdraw (which is an easier process) their EPF money. When you withdraw your PF money you also withdraw the fund contributed to Employee Pension Scheme. This affects the pension that you ultimately receive after retirement. With UAN, your EPF money along with that under EPS is automatically transferred. Transferring the money instead of withdrawing will result in better pension money when you require it most.

How does Member ID differ from UAN number?

An employee will have one UAN or Universal Account number, which as the name implies will remain the same. It will maintain all your Member Ids.  Its like you can have multiple Saving Bank account but all these are tied to your one Permanent Account Number or PAN. So when you change your job and the new employer, if contributing to EPF, gives you a new Member ID. This new Member ID has to be linked to your UAN number.

  • If the employee does not have a UAN number, probably because it’s his first job or he was working before Jan 2014 when UAN number process started. Then employer will request the EPFO to generate the UAN number for its employee along with Member ID.
  • For an employee who already has a UAN number the employer will submit the request to EPFO to generate new Member ID for the employee and link it to the UAN number of the employee by filling Form 11.

How is the UAN number allotted?

Universal account number or UAN has been allotted to each PF member by the EPFO by converting the existing account numbers of employees who have contributed in EPFO through electronic challan-cum-return from January to June 2014. The details of UAN allotted to each PF member have been provided to the employer and the employer has to download and communicate it to the employee concerned. You can use the link  Know your UAN status  EPFO:Check UAN Status to verify whether UAN is allotted to you or not. Image of the new interface is given below.

Know Your UAN Status

Know Your UAN Status

Registration of UAN: How to register UAN? Activate Your UAN

Once you receive the Universal account number or UAN from your employer, you have to go to the official website UAN website http://uanmembers.epfoservices.in.

UAN New Website

UAN Website

Click on Activate UAN. You will see the image as shown below. For Old look of UAN Activate click here. Enter the details given below and Click on Get Authorisation PIN

  • Id which can be
    • UAN,
    • Member Id
    • Aadhaar
    • PAN
  • Name
  • Date of Birth
  • Mobile Number
  • Email Id (Optional)
  • Captcha ( banks in image below)
Activate UAN Registration of UAN

Activate UAN Register

You will receive an authorisation PIN on your mobile.  Click on Submit button.

Webpage will show that member’s credentials are verified. This screen allows the member to create the password for login to this portal to have an access to the facilities provided in the UAN Member Portal. User Name will always be your UAN. This completes the registration

After submitting the, screen will come and the message will go to the member’s phone for successful registration to access UAN driven member portal. Member must record this username and password to use it further. Remember your UAN would be the user ID

The video below shows how to actiavte your UAN number.

Logging to UAN website

Once a member has activated his UAN based registration, he can any time login to the portal by using his username and password created as shown in image below. Old UAN Login interface

UAN New Website

UAN Website

 What can one do after Logging In at UAN?

After logging in one can do following. Our article New UAN Unified Portal for Employees walks through the new UAN Unified Portal for Employees in detail with images.

  • Download Passbook/UAN Card,
  • List Previous Member ID/View Linking Status,
  • File Transfer Claim/View Transfer Claim Status/System Generated Transfer Claim Status,
  • Edit Mobile Number/Edit Email ID/Update KYC Information/Change Password/Edit Personal Details,
  • View FAQ, Helpdesk email id, Helpdesk number, EPFO Website.

How can one download EPF Passbook?

Now Member passbook is available at >> Our Services >> For Employees >> Member Passbook. Our article How to View EPF Passbook discusses it in detail.

You will see the window as shown in the image below. You have to enter the 12 digit UAN number and Password of UAN website. If you have changed your password wait for 24 hours.

EPF New passbook Window

EPF New passbook Window

UAN Card as the name implies shows the Universal Account Number and provides other details.

The front portion of the UAN Card displays UAN, Name, Father’s/Husband’s Name, Member-ID, (as available in the EPFO member database) Photo and KYC. If KYC of this member is uploaded by the employer, it will reflect on the front side of the UAN card by displaying Yes in front of KYC else if will reflect No

The back side of the  UAN card displays latest five Member-IDs linked with this UANalong with the helpdesk no. and email-id. Click on image to enlarge

UAN Card front and back

UAN Card front and back

For more details 

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In this article we talked about what is UAN number, what are advantages of having UAN number, how to check if UAN number is alloted to you, how to activate UAN subscription, how to login, how to download Passbook, What is UAN Card, how to download one.This should take away pain of transferring your EPF money on changing jobs. Things have changed for better it seems. Please activate your UAN based Registration.

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